Plan a guest visit around actual access needs

Prepare a visit plan for [GUEST CONTEXT] at [VENUE] using known [SPACE DETAILS]. Write a respectful invitation that asks about access preferences without demanding medical disclosure. Create a host checklist for entrance, seating, toilet, food, transport, quiet space and exit options, marking every unverified feature for a physical check. Include an alternative meeting format if the space cannot meet a stated need. Do not promise accessibility based on photographs alone. Check that the guest retains choice and that the plan does not make them responsible for fixing the venue.