Prepare a community-room booking request

Create a booking brief for [EVENT] with [EXPECTED ATTENDANCE] and [ACCESS NEEDS]. List date windows, seating layout, power, toilets, transport access, noise limits, setup time and insurance or permit questions. Draft a concise enquiry message, but do not send it or claim a room is available. Mark details that need a venue walkthrough and identify affordable fallback formats. Output a comparison grid for responses. Check that capacity includes facilitators and mobility space, not only seated guests, and that costs remain unknown until quoted.